Free Monthly Bookkeeping Checklist
for Small Businesses
Everything you need to keep your books clean every month — weekly tasks, monthly reconciliation, quarterly reviews, and year-end close. Printable. Free. No catch.
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Everything you need to stay on top of your books
This checklist covers your entire bookkeeping year — broken down into weekly, monthly, quarterly, and year-end tasks.
Weekly Tasks
- Record all income received
- Log all business expenses
- Save and file receipts digitally
- Send outstanding invoices
- Follow up on unpaid invoices
Monthly Tasks
- Download bank & credit card statements
- Categorize every transaction
- Reconcile all accounts to the penny
- Run and review Profit & Loss report
- Check cash flow for next month
Quarterly Tasks
- Review quarterly P&L vs prior quarter
- Pay estimated quarterly taxes
- Review and cancel unused subscriptions
- Verify sales tax obligations
- Back up all accounting data
Year-End Checklist
- Confirm all 12 months reconciled
- Prepare annual P&L for your accountant
- Gather 1099 info for contractors paid $600+
- Review mileage log for completeness
- Archive full year records in organized folder
Built for anyone managing their own books
Cleaning businesses tracking expenses across multiple clients and locations
Truck drivers & owner-operators managing fuel, maintenance, and per diem
Freelancers & consultants who invoice clients and track project expenses
Online sellers on Etsy, Amazon, or Shopify managing inventory and fees
Gig workers on Uber, DoorDash, or Instacart tracking miles and income
Any small business that wants clean books without a full-time bookkeeper
Made by Anchella — a bookkeeper who learned the hard way
From 2021 to 2023 I ran a business with no real bookkeeping system. When tax time came, the IRS bill was devastating. I had a Bachelor's in Accounting the whole time and never applied it. That experience built this checklist — and my entire practice.
Common questions about the checklist
Is this really free?
Yes, completely. No credit card, no trial, no catch. Enter your email and the checklist comes straight to your inbox as a PDF you can download and print.
What format is it in?
It's a professionally designed PDF with real checkboxes. Print it out and work through it each month, or keep it on your phone or computer as a digital reference.
I'm not great at bookkeeping — will this help?
That's exactly who this is for. Each item is written in plain language — no accounting degree required. If you can follow a to-do list, you can follow this checklist.
What if I fall behind or need help?
That's what I'm here for. I offer catch-up bookkeeping starting at $150 per month behind, and monthly bookkeeping starting at $250/month. Let's talk →
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Join other small business owners who are keeping their books clean every month.
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